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Productivity System
Productivity System

Productivity System

My Productivity System

A combination of methods and tools that help me stay organized and focused.

Core Principles

  1. Capture everything - Get it out of your head
  2. Regular reviews - Weekly and daily
  3. One system - This Obsidian vault is the source of truth
  4. Simplicity - Complexity breeds abandonment

Daily Workflow

Morning (30 min)

  1. Review today's calendar
  2. Check Daily Notes from yesterday
  3. Identify 3 priority tasks
  4. Time block the day

Evening (15 min)

  1. Process inbox to zero
  2. Review completed tasks
  3. Quick journal entry
  4. Prep tomorrow's priorities

Weekly Review (Sunday, 1 hour)

Based on GTD methodology:

  • Clear all inboxes (email, notes, tasks)
  • Review calendar (past week + next 2 weeks)
  • Update project status
  • Review someday/maybe list
  • Plan next week's priorities

Tools I Use

ToolPurpose
ObsidianNotes, knowledge management
TodoistTask management
Google CalendarTime blocking
NotionWork-specific collaboration
Apple NotesQuick capture on phone

Methods Integrated

Getting Things Done (GTD)

  • Capture → Clarify → Organize → Review → Engage
  • 2-minute rule: if it takes less than 2 minutes, do it now

Time Blocking

  • Deep work blocks in the morning (see Book - Deep Work)
  • Shallow work batched in afternoons
  • No meetings before 10 AM if possible

PARA Organization

This vault follows PARA:

  • Projects: Active with clear end date
  • Areas: Ongoing responsibilities
  • Resources: Reference material
  • Archive: Completed/inactive

Pomodoro Technique

For focused work sessions:

  • 25 min work → 5 min break
  • After 4 pomodoros → 15-30 min break

What I've Learned

From Book - Atomic Habits:

"You don't rise to the level of your goals, you fall to the level of your systems."

The system matters more than motivation. Build habits that make productivity automatic.

Related

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